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How To Be Effective Working From Home

Updated: Dec 28, 2020


Photo by Tima Miroshnichenko from Pexels

The work-from-home job force just got a big push from the current global coronavirus pandemic. But even before COVID-19 became a factor, increasing numbers of people have been saying goodbye to their onerous commute to work. Thanks to ever-evolving technologies like Skype, Facetime, Slack, Zoom, Google Hangouts, authenticator apps, and cloud computing—not to mention texting and email—it's no longer necessary to be in an office full-time to be a productive member of the team. In fact, many kinds of work can be done just as effectively, if not more so, from a home office.


As appealing as remote work is to employees, it wouldn’t be such a strong trend if employers didn’t also recognize benefits from their side of the desk. Companies with work-from-anywhere policies can boost employee productivity, reduce turnover, and lower organizational costs, according to recent research at Harvard Business School.1 2 Telecommuting workers with very complex jobs who don't require a lot of collaboration or social support can perform better than their office-based counterparts, according to another study.3 Also, in the event of a natural or manmade disaster, a distributed workforce is in a better position to keep operations running, even if some of the group goes offline.


How to Work Effectively From Home



Whether you’re working remotely one day per week (or more) or full-time—by choice or because of a health situation or weather event—it’s important to ensure that you are set up to be productive. This includes having a designated workspace with the right technology; ways of dealing with kids, pets, and other potential disruptions; and a schedule that allows for the social contact and stimulation that ordinarily comes from being in a workplace with others. Find below some strategies and tips to be successful as a remote worker.


Know the ground rules


Does your employer require a nine-to-five schedule, or is there flexibility? Are you allowed to work on public Wi-Fi? Which tech tools might you need, such as Zoom for video conferencing, Slack or Microsoft Teams for group chats, or Trello for project management? If you work for someone else, it's important that your employer spells out the ground rules and ensures you have the appropriate equipment, such as a laptop, as well as network access, passcodes, and instructions for remote login, including two-factor authentication. Be sure to do trial runs and work out any problems that might impede your work. If you work for yourself, you may need many of the same tools.


Set up a functional workspace


Not everyone has a designated home office, but it's critical to have a private, quiet space for your work. If you can, separate your work area from your personal spaces and use it just for work, not for other activities.



Get the internet speed you need


If you have kids, their FaceTiming and Xbox habits may slow your connection and download speeds. Moving as close as you can to your Wi-Fi router can help (devices that are distant tend to draw on bandwidth), or you can consider switching to Ethernet. You'll likely need a dongle since laptops don't have Ethernet ports these days, plus an Ethernet cable to connect your computer to your router. Wondering if your most-used website is down? Check isitdownrightnow.com, which monitors key websites and services to see if they're working.



Use phone apps


If your job involves making long-distance and/or international calls, Google Hangouts, WhatsApp, and Skype all let you call over the Internet across the globe on the cheap. And if you and the person you're calling are on the same service, the call will be free.


Minimize distractions


If you have a barking dog or a jack-hammering worker outside your windows, consider investing in noise-canceling headphones, such as Apple's AirPod Pros. And if the kids are home and you're without childcare (say, during the summer or a natural emergency), see if you and your spouse (or a neighbor in a similar situation) can take turns with care—which may mean you have to talk to your manager about working evening hours.


Plan extra social interactions


Some folks love the thought of working in solitude, but even the most introverted among us can start feeling a little claustrophobic after a few weeks at home, alone, staring at the same project for long hours. It can get lonely. Be ready for that, and try to schedule some connect-with-the-outside-world time, like a lunch date (even if you take it at 3 PM), a video-chat with a friend, or an exercise class.


Tips for the Work-at-Home Life


Photo by Alexy Almond from Pexels

Though the idea of being your own boss, setting your own hours, and operating within your own four walls has merit—and definite benefits—it comes with a few drawbacks as well, for both the self-employed and the telecommuting employee. When it's happening in the shadow of a national health emergency, it adds an extra layer of discomfort and uncertainty. Here are three tips to help strike a healthy balance.


Stick to your work schedule


Every person who has spent time working from a home base will have to deal with a lack of understanding from people who think working from home doesn't really mean working. The burden lies upon you to set your working hours, stick to them, actually work during those hours, and refuse to let anyone else dissuade you from the idea that you're truly employed.


Unfortunately, home life has its own distractions that can burn precious daylight and put well-meaning home workers behind on important projects. In addition to the typical interruptions in the nine-to-five (vendor calls, power outages, accidents, pet or child needs), there are personal boundaries that will continue to be pushed.


Close family members have to understand that you can't help them move during the workday, or even chat on the phone for an hour. Setting limits if you have children at home can be especially tough. On the positive side, letting kids see you work hard at something you love—even at the parts you don't love—can greatly influence their future career choices and entire attitude toward work.


Beware of workaholic tendencies


Efficiency and flexibility are two of the top 10 reasons that people want to work from home, along with shorter hours (what might you accomplish with eight straight hours of keyboard-pounding, uninterrupted by emails or daily staff meetings). But sometimes flexibility is too much of a good thing. When your office is always there, waiting, with that deadline looming over your head, it's pretty hard to just close the door and pretend you've left for the day. Many home-based workers find themselves working more hours, not fewer, logging in work time on nights and weekends, just because it's there and they can't ignore it. Physical exercise and breaks are key to keeping you productive.


It's true that many work-at-home professionals keep a five-hour day, as opposed to an eight-hour day. This does not mean, however, that they work less. Hours are often calculated as "billable hours," meaning that for every hour spent performing a task that they charge for, there are many minutes spent doing non-compensated administrative tasks.


Don't bet on saving money


Without a daily commute, mandatory lunches, and the cost of office-appropriate attire, it may seem that working from home will peel some costs off your budget. But additional outlays can crop up. The expense to set up an office may include laptops, printers, internet service, cell phones, business cards, web hosting, business services, and software.


Look after yourself

Saving the most important tip for last! A happy rested you is the key ingredient. Get those eight hours of sleep. Make sure there is a degree of separation between work life and home life - when your working day is done, close over the door to your workspace. Be mindful of the information you consume about current events or any other news.


The Summary


Working from home can be exciting, empowering, and even profitable, provided you are realistic about the pros and cons. Whether you are a freelancer, a company part-timer, or a full-time employee who just doesn't hit the office on certain days, it's a way to escape the daily grind. But there are added responsibilities that come with freedom, not to mention planning, foresight, self-discipline, and focus, Oh, yes, and hours of uninterrupted hard work. As many home-based employees will tell you, it's not easier to work from home—it's just a different location.



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